Executive Assistant / Personal Assistant to Directors

Office Angels • Permanent • B1, Birmingham, West Midlands, England, United Kingdom • £45,000 / year • 7h ago

Job Title: Executive Assistant / Personal Assistant to Directors
Location: Birmingham City Centre
Contract Type: Permanent
Hours: 8:30am - 4:30pm

Salary: £45,000

Benefits: 28 days holiday plus bank holidays, FREE city centre car parking, Private Healthcare, excellent development opportunities.

Are you an experienced Executive Assistant looking for the opportunity to make a role your own? Our client, a successful and rapidly growing international organisation, is seeking a highly professional and proactive Executive Assistant to support two Directors and the Birmingham Branch Manager at their impressive new UK Headquarters in Birmingham city centre. This is a newly created position, offering a unique opportunity to become a trusted business partner, take ownership of key responsibilities, and play a pivotal role in supporting senior leadership during an exciting period of growth. If you thrive in a fast-paced environment, enjoy building strong stakeholder relationships, and take pride in keeping everything running seamlessly behind the scenes, we'd love to hear from you.

Key Responsibilities:

As the Executive Assistant / Personal Assistant, you will play a vital role in ensuring the smooth operation of the Directors' daily activities. Your responsibilities will include:
Act as a trusted right-hand to two Directors and the Birmingham Branch Manager, ensuring their time is managed effectively and priorities stay on track.
Take ownership of complex diaries, coordinating meetings and resolving scheduling conflicts with confidence and professionalism.
Manage UK and international travel arrangements, creating seamless itineraries and adapting quickly to changing business needs.
Prepare meeting packs, presentations, reports and briefing documents that enable informed decision-making.
Support leadership meetings and Board activity, coordinating agendas, actions and key documentation.
Build strong relationships with senior stakeholders across the business and act as a professional point of contact on behalf of the leadership team.
Handle highly confidential business and people-related information with absolute discretion and integrity.
Conduct research and gather insights to support strategic initiatives, projects and business decisions.
Drive projects forward, ensuring actions are tracked, stakeholders remain engaged and deadlines are met.
Anticipate leadership needs, providing proactive support before issues arise and ensuring leaders are prepared for every meeting and commitment.
Identify opportunities to improve processes and ways of working, contributing to the continued growth and success of the business.
Play a key role in shaping this newly created position, bringing ideas, structure and innovation as the role evolves.

What We're Looking For:

The ideal candidate will possess the following qualifications and skills:

Proven experience as an Executive Assistant or Personal Assistant, preferably in a fast-paced environment.
Exceptional organisational skills and attention to detail.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to handle confidential information with discretion.
A proactive approach to problem-solving and a can-do attitude!

Ready to Jump In?
If you're excited about the opportunity to make a difference in a supportive and lively atmosphere, we want to hear from you!

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.