Primary School Office Manager

Birmingham | September 2026 Start | Long-Term Opportunity with Potential for Permanent Appointment

Salary: Competitive, dependent on experience
Location: Birmingham
Contract: Full-Time, Long-Term (Potential Permanent Opportunity)
Start Date: September 2026

We are working in partnership with a welcoming and well-respected Ofsted-rated Good Primary School in Birmingham that is seeking an experienced School Office Manager to join their dedicated administrative team from the start of the new academic year in September 2026.

This is an excellent opportunity for a highly organised and professional Office Manager who enjoys working within a busy school environment and takes pride in delivering outstanding administrative support to pupils, staff, parents and visitors. The school is committed to providing a supportive and inclusive environment and is looking for someone who can become a valued member of their team for the long term, with the possibility of a permanent appointment for the right candidate.

The Role

As the School Office Manager, you will play a key role in the day-to-day running of the school office, ensuring efficient administration and providing a warm and professional front-of-house service.

Key Responsibilities:

Managing the daily operation of the school office.
Acting as the first point of contact for parents, visitors and external agencies.
Managing pupil admissions, attendance and student records.
Maintaining accurate records and data using school management systems.
Supporting the Senior Leadership Team with administrative tasks and reporting.
Managing communications, correspondence and school documentation.
Coordinating office staff and ensuring effective office procedures are followed.
Overseeing safeguarding and compliance administration.
Supporting school events, meetings and wider administrative functions.

Candidate Requirements

Essential

Previous experience working as a School Office Manager or Senior School Administrator.
Experience working within a primary or secondary school setting.
Experience using Arbor Management Information System (MIS).
Excellent administrative, organisational and time-management skills.
Strong IT skills, including Microsoft Office applications.
Outstanding communication and interpersonal skills.
Ability to manage competing priorities in a busy school environment.
Understanding of confidentiality, safeguarding and GDPR requirements within education.
Professional, approachable and customer-focused manner.

Desirable

Experience managing attendance, admissions and pupil data.
Previous involvement in school census returns.
Knowledge of school finance and budget administration.
Experience supervising or managing administrative staff.

What the School Offers

A supportive and welcoming Senior Leadership Team.
Friendly and dedicated staff.
Well-behaved and enthusiastic pupils.
An Ofsted-rated Good learning environment.
Opportunity to secure a long-term position with the possibility of a permanent contract.
Excellent support and induction programme.
Convenient Birmingham location with good transport links.

This role would suit an experienced School Office Manager with Arbor experience who is looking to join a thriving primary school where they can make a significant contribution to the smooth running of the school.

Applications are welcomed from candidates available to start in September 2026.

Apply today to be considered for this exciting long-term opportunity.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults in line with the DfE statutory guidance ‘Keeping Children Safe in Education’. Therefore, applicants will be subject to a variety of checks, including an enhanced DBS check (unless on the update service) along with a variety of others including an online search as part of our due diligence on shortlisted candidates. This job advert is exempt from the Rehabilitation of Offenders Act 1974 and complies to the amendments to the Exceptions Order 1975, 2013 and 2020.

Supply Heroes is an equal opportunities employer with a zero-tolerance approach to discrimination, bullying or harassment on grounds of sex, age, race, marital status, pregnancy and maternity, disability, sexual orientation, gender identity, gender expression, gender reassignment, sex characteristics, religion or beliefs.

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